Effective fleet management calls for both wide-ranging and deep visibility. Without it, assessing performance and taking corrective action can be very time-consuming and expensive.

Good reporting can help streamline and enhance every part of your fleet management. With more insight, you can more effectively minimise costs, improve vehicle uptime, and ensure driver accountability and safety behind the wheel.

In a nutshell, reporting shows fleet managers all they need to know for smart, agile decision-making. Here, we elaborate on 3 of the biggest benefits that reporting provides.

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Get real-time insights into fleet integrity

Both a high-level and a detailed understanding of driver behaviour - that is, visibility into whether employees are following policy and driving responsibly - is essential to keeping more vehicles on the road, more of the time.

If your company has drawn certain rules, such as specific routes or incident reporting procedures, it's crucial to ensure drivers are fully compliant. Also, it's important to know whether drivers are keeping within speed limits, exhibiting proper technique at intersections and on highways, and acting cautiously in bad weather. All of these driver behaviours can affect fleet integrity.

Transparent reporting on driver activity is an effective way to gain these insights. A good outsourced reporting platform helps you keep drivers accountable, assess driver impact on vehicle uptime, and optimize communication and cooperation between your office and the mobile team.

Maintain vehicles as soon as the need arises

While your drivers are on the road, you'll want to know how well each vehicle is performing. Having ready access to maintenance history, odometer readings, and other functional aspects of each vehicle is a necessary component of avoiding accidents and getting ahead of breakdowns.

A real-time understanding of vehicle condition makes all the difference. If over the course of a few hours or days, a vehicle begins to exhibit mechanical 'warning signs', much money and time can be saved by ordering repairs sooner rather than later.

Transparent vehicle tracking and reporting allow managers to do just that. With it, managers can immediately see which vehicles need servicing and can act quickly to take those vehicles offline, before damage worsens or an accident occurs.

Reduce drain on administrative resources

When things go wrong with a fleet, corrective action can be very time-consuming.

Accidents on the road demand a rapid response, with assessments of possible driver injuries, insurance liabilities, and vehicle repair costs coming into play. It can all consume time that would be better spent optimizing an already-stable fleet. Also, emergencies can arise outside of work hours, on nights and weekends, eating up even more time.

Real-time, transparent reporting is a promising solution. By having vehicle performance at a glance, you'll stay ahead of many conditions that can lead to either general downtime or emergency incidents. Reporting can also provide up-to-date visibility on the shortest and safest driving routes, contributing to time and money savings down the line.

How fleet risk reporting works at SurePlan

SurePlan provides transparent, real-time reporting on fleet incidents, with detailed collision history analysis for each vehicle.

We also provide monthly snapshot reports that help you evaluate critical aspects of fleet functionality - for example, types of accidents, costs of repair, insurance claims, and incident rates. With this information, you can quickly evaluate areas of risk and take the appropriate action with more confidence.

Altogether, our real-time tracking and monthly snapshot-reports support managers in maintaining fleet efficiency, reducing risks, and saving time and money through incident prevention.

Want to learn more about SurePlan's fleet risk reporting service? Contact us now.